Business Administrative Assistant

  • Job Reference: BusAdm0121
  • Date Posted: 27 January 2021
  • Recruiter: Moltex Energy
  • Website: https://www.moltexenergy.com/
  • Location: Birchwood, Warrington, United Kingdom
  • Salary: On Application
  • Sector: Administration, I.T. & Communications
  • Job Type: Permanent

Job Description

Job location: Birchwood, Warrington, United Kingdom

Job purpose: Contributing to the delivery of Moltex’s vision and mission by providing efficient and effective business admin. support to the UK team.

Reporting and working relationships:

The job holder will report to the Managing Director UK with a dotted line to the Financial Director. They will work closely with other members of the Moltex team primarily in the UK, and other key stakeholders and service providers.

Responsibilities: Providing business admin. support to the Moltex UK team.

Duties and tasks:

Project support including:

• Technical document and records management and associated document transmittals.

• Maintaining registers of exports of technical information and preparing periodic returns to the Department of International Trade.

• Supporting the procurement of services through initial enquiries, generation of purchase orders, and invoice checking.

• Generation of project reporting information to an agreed format.

Company secretarial support including:

• Preparing HMRC filings.

• Research and set up of company insurance policies.

• Shareholder administration working in conjunction with the Company Accountant.

• Renewal/renegotiation of contracts/leases.

IT manager and primary point of contact with IT service provider including:

• Monitoring service provider performance and resolving service issues.

• Obtaining and reviewing quotations.

• Coordinating IT upgrades and roll-outs with the service provider.

• Arranging hardware and IT access for new starters.

Management and finance reporting support including:

• Oversight of Moltex’s accounting system (Xero) – purchase orders, invoices, expenses.

• Supporting the preparation of financial reports.

Skills, qualifications and experience:

• 5+ years relevant business admin. experience covering the duties and tasks set out above.

 • Experience of working in a technical design and engineering company.

• Used to working in a matrix structure and self-managing workload.

• ‘Intermediate level’ user of Microsoft Word, Excel, PowerPoint, and SharePoint

Behavioural skills and personality:

The company’s mission is to bring SSRs to market as quickly as possible. To achieve this the role holder will need to be:

• An excellent team worker who will integrate well with other members of the team to make the ‘whole greater than the sum of the parts.’

• An adaptable and flexible individual who will be comfortable in a rapidly growing and changing company, and who enjoys variety.

• Highly organised.

• Ability to manage a diverse and challenging workload applying assertiveness, and diplomacy to agree deadline and priorities.

• Good attention to detail and proven ability to deliver work to deadlines working quickly and accurately.